The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

The Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University's buildings, facilities and grounds, managing its property and facilities and procuring new buildings. The EFM team is at the forefront of the University’s strategic programmes - planning, managing and delivering developments.

The Head of Lifecycle Management & Minor Works is a critical senior leadership post within the Development, Space & Property team, responsible for the strategic management and operational delivery of the University’s infrastructure replacement portfolio, including the £14 million annual Capital Backlog Programme.

As the key decision-maker, you will be expected to drive the long-term asset lifecycle strategy and provide expert technical authority for Building Surveying and M&E issues across the estate, providing the expert oversight necessary to mitigate high-level institutional risks related to statutory compliance, health and safety, and asset failure

The role demands experience in managing complex programmes with multiple stakeholders and is accountable for leading the delivery of lifecycle and minor works projects. You will need to ensure full compliance, including discharging the University’s duties under CDM 2015, whilst governing significant capital and revenue budgets and preparing reports to gain approval and report on progress through Executive and University Governance groups.

You will lead multiple project delivery teams, manage key stakeholder relationships, and strategically align the minor works programme with the Head of Capital Projects to achieve a unified approach to all campus investment.

 Main duties and responsibilities

Strategic Programme Management & Asset Lifecycle

●       Lead the strategic planning and operational delivery of the Capital Backlog Programme.

●      Co-ordinate the asset lifecycle plans and utilise asset condition data to inform the prioritisation of all lifecycle replacement schedules.

●      Collaborate with the Head of Estates PMO & Head of Capital Projects to ensure that asset condition and lifecycle data is accurately integrated into the central reporting framework.

●       Act as the primary technical authority for Building Surveying and M&E, providing the expert oversight.

●       Manage key surveying activities, including property condition reporting, pre-acquisition/disposal surveys, and the strategic management of the University’s Accessibility Improvement Programme.

 Project Delivery

• Lead on the timely delivery of minor works projects across the estate, ensuring all projects are scoped, executed, and completed within budget and time constraints.
• Implement and manage appropriate delivery mechanisms, including frameworks for specialist contractors where appropriate.
• Provide expert technical authority for Building Surveying and M&E issues, diagnosing complex building issues, identifying defects, and defining remediation strategies.
• Complete the University's statutory duties as Principal Designer and Principal Contractor (where required) under CDM 2015 for the Minor Works and Capital Backlog Programmes.
• Ensure all projects are designed and delivered in full compliance with all relevant statutory legislation.

Financial Management & Governance

●          Develop, manage, and control significant capital and revenue budgets dedicated to the Infrastructure and Capital Backlog Programmes.

●          Implement robust project and financial management processes to track performance, manage risk, and achieve strategic objectives.

●          Lead colleagues to formulate business cases and requirements for capital build, refurbishment and maintenance projects.

●          Prepare and present progress, risk, and audit reports for the Minor Works and Capital Backlog Programmes to Executive and University Governance groups.

●          Undertake Post Project Reviews for a sample of projects each year, present findings and implement improvements.

Leadership & Stakeholder Management

●          Provide leadership, guidance, and technical mentorship to internal project delivery.

●          Manage external consultants and specialist service providers for technical input, surveying, and works delivery.

     ●     Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and are respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place within two weeks of the closing date. This will consist of an interview and presentation. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact fmhub@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 41 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • access to menopause support in the workplace
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.