The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

This role provides administrative support for the organisation and delivery of recruitment and marketing activity.  This work encompasses all administrative support from managing data to project management.  The role requires a highly organised team player with great communication skills, who can prioritise and work independently.  The work plays a key part in building a strong cohort by providing excellent customer service.  The post is part of a central team delivering services which inspire trust and enhance our reputation through dynamic, meaningful engagement with all audiences at every touchpoint.

Main duties and responsibilities

• Provide administrative support to co-ordinate key recruitment initiatives, including prospective student interviews and calling campaigns.
• Reporting on recruitment data to help understand marketing effectiveness and identify opportunities for improvement.
• Collaborating with a wide range of stakeholders, including admissions, academics, alumni and prospective students.
• Organise logistics for a range of marketing and recruitment activities.
• Develop, manage and maintain accurate and GDPR-compliant databases and spreadsheets.
• Deal with financial transactions, maintaining financial records in line with University procedures and providing administrative support for procurement framework processes.
• Support with inductions and training and development administration as needed.
• Provide project administration support as needed, using appropriate packages and processes.
• Support with marketing and recruitment activities as required.
• Any other duties as required including attendance at events and other critical business activity throughout the year including evenings and weekends.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place shortly after the advert closing date. This will consist of an interview and activity. We plan to let candidates know if they have progressed to the selection stage as soon as possible. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact: Kath Dawson at k.s.dawson@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.