The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

The Room Bookings Officer is based within the Central Timetabling Team in IT Services

and works with stakeholders to deliver a high-quality room bookings service. Working

under the direction of the Senior Timetabling and Room Bookings Officer, you will deliver

the service and continue to improve and refine the way the service operates.

You will act as the first point of contact for room booking queries. You will liaise with

students, staff and external guests to make and amend room bookings that meet the

needs expressed, adhering to appropriate university policies and procedures in respect of

room booking and usage.  You will also be involved in the maintenance and use of

relevant IT systems used for room booking and management.  Other responsibilities will

include involvement in room surveys and identification of relevant risks and issues.

Main duties and responsibilities

• Act as the initial point of contact for University room bookings, including the use of University pooled spaces for non-teaching events, including Conferences, and support the continuity of core University business including Examinations, Open Days and Senior Management Committees (Almanac) by ensuring the required spaces are booked and maintaining shared documentation.
• Respond to queries from staff, students and external guests
• Make, amend and cancel room bookings in accordance with University policies and processes.
• Liaise with the Students’ Union to support and monitor room bookings for student societies.
• Liaise with Security and other stakeholders regarding any bookings which come under Prevent or Freedom of Speech legislation and may involve External Speakers.
• Maintain booking permissions for the online booking system (under guidance from the Senior Timetabling and Room Bookings Officer), and maintain booking permissions for users of the CMISGO and Google Calendar systems to allow users to make direct bookings in rooms
• Maintain and manage the Pooled Room Directory (website) including photos & 360 views and a comprehensive list of features and equipment available
• Maintain room records, including coordinating the annual teaching suitability survey and working with the Senior Timetabling and Room Bookings Officer to identify future refurbishment recommendations
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds,

and beliefs of all. We foster a culture where everyone feels they belong and are

respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place in June. This will consist of a panel interview with members of the Central Timetabling Team. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact it-services-recruitment@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework. A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits  (opens in a new window)

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Closing Date : 14/06/2026 

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.