The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

As a key member of the School's Medical Recruitment and Admissions team, you will primarily focus on activities related to the recruitment and admission of students to the Physician Associate and MBChB courses.

Collaborating with a wider School and Faculty team, you will be instrumental in implementing the School's admissions processes, ensuring strict adherence to both University and PSRB guidelines. Your responsibilities will include the accurate processing of applications and inquiries, as well as the timely completion of all pre-enrolment activities to achieve overall admissions targets.

We are looking to appoint a supportive, organised and motivated individual who is committed to driving improvements within our School. The successful candidate will have experience of maintaining information with a high degree of accuracy and attention to detail and will have previously supported student or programme related processes. They will also be able to build effective relationships with staff and students and work flexibly to support the activities of the team.

Main duties and responsibilities

• Support the effective and efficient delivery of the School’s strategic recruitment plan
• Act at the contact for student entry checks; DBS, OH and the relevant authorities for overseas students, logging applications, activity and completion
• Monitor and maintain student admissions records, and coordinate information for student recruitment interviews and assessments
• Support the Admissions Manager in the organisation of student recruitment interviews and assessments
• Deal with internal and external queries in regard to the Schools admissions and entry requirements and legislation.
• In liaison with central admissions assist with the applications of candidates, decision processing, communication, and recruitment
• Co-ordinate the UCAT admissions test, ensuring evidence is provided for candidates with special circumstances
• Build and engage with local and University networks to ensure up to date knowledge of internal policy and procedures
• Cover is required on a small number of weekend days throughout the year for which time off in lieu will be made in line with the Universities HR policy
• Support University WP and outreach schemes in preparation for medical applications
• Support the wider team to take forward relevant recruitment, education, assessment and curriculum related projects and activities as required, working collaboratively across the team, to ensure that the School is able to deliver the full remit of its responsibilities in a timely and effective manner
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place in mid October. This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact clinmed-staffing@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Closing Date : 12/10/2025 

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.