The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

The Department of Finance provides a wide range of financial support across the whole University. You will be part of the Faculty Finance teams within the Department of Finance, acting as an Assistant Finance Business Partner, focused on delivering excellent service.

The roles will report on a day-to-day basis to a Finance Business Partner (FBP) deployed within one of our faculties.

The primary focus of this role is to provide sound financial support to our departments, helping them ensure that their external research and doctoral funding achieves the research objectives specified by the sponsor’s terms and conditions. The role requires a flexible and pro-active approach and will support a variety of financial activities and colleagues across a number of Schools or business areas.

Information on the Finance department can be found at the following web link: http://www.sheffield.ac.uk/finance

Main duties and responsibilities

• Act as a recognised source of financial support and advice to Principal Investigators, their staff and other Professional Services staff in managing a complex and diverse portfolio of post award research accounts and doctoral studentship accounts.

• Initiate regular liaison and meetings with both internal and external sources in order to provide financial management information and advice via briefings and reports e.g. external sponsors, Heads of Department, Principal Investigators and Human Resources.

• Supporting the FBPs (Finance Business Partners) with administering staff approvals and associated cost distributions for core funded or externally funded posts.

• Analysis and review of individual externally funded project accounts to identify potential under/overspends on a timely basis in order that remedial action may be taken as appropriate.

• Preparation of financial expenditure statements on externally funded projects as required, liaising with departmental staff and other finance or HR teams as appropriate.

• Assist in the preparation of accruals for month end reporting.

• Assist in the review of local accounting and operational finance procedures, internal controls within the Faculty to ensure consistency across departments (and other Faculty teams) and to minimise financial risks. Regularly review service levels to ensure excellent service is provided in the most efficient manner possible.

• Highlighting and disseminating best practice and up to date policy, procedural information as well as sponsor information to Faculty/departments.

• Providing external auditors with relevant information necessary for completing the audit of externally funded projects.

• Plan tasks in accordance with known deadlines, including external sponsor requirements, monthly and annual University financial reporting requirements.

• Lead assigned project teams or contribute as part of a larger project team to support the achievement of a specific objective.

• As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield Professional Framework.

• Carry out other duties, commensurate with the grade and remit of the post

Person Specification 

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place week commencing 13th October 2025. This will consist of a test followed by an interview. We plan to let candidates know if they have progressed to the selection stage within a week of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Michelle Potts at m.potts@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

• Flexible working opportunities, including hybrid working for some roles.

• Generous pension scheme.

• A wide range of discounts and rewards on shopping, eating out and travel.

• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

• Recognition Awards to reward staff who go above and beyond in their role.

• A range of generous family-friendly policies

  • paid time off for parenting and caring emergencies

  • support for those going through the menopause

  • paid time off and support for fertility treatment

  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record 

A basic DBS check will be needed for this role. More details on the checks can be found on the Government website: gov.uk/criminal-record-checks-apply-role (opens in a new window).

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

Closing Date : 02/10/2025 

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.