Overview

The Clinical Staffing Coordinator will provide a high-quality support service to staff across the School acting as the first point of contact for enquiries related to clinical staffing and scheduling.  Activities will include producing and maintaining clinical staffing allocations, ensuring that all clinical teaching events are appropriately staffed.

You will work closely with School and Trust colleagues, offering advice and referring complex queries where needed.

You will have excellent IT literacy, including experience of using Microsoft Office. Excellent communication skills both written and verbal are essential, along with excellent customer service skills and have the ability to work flexibly

Main duties and responsibilities

• Act as a first point of contact to provide a range of information and advice on clinical staffing allocation, processes and policies, escalating complex queries as needed.
• Allocate staff to the clinical timetable, with consideration of availability and expertise.
• Monitor and action clinic cancellations, liaising with colleagues as required.
• Support academic and clinical colleagues to manage annual leave and sickness absence, providing advice on School and University HR procedures.
• Ensure that staff payment claim forms are monitored, recorded and processed in liaison with the School Operations Team. 
• Support the Induction process for new Clinical Teachers, working with the School Operations Team.
• Provide support for staff training days, including room booking and communicating information to relevant staff.
• In discussion with the Heads of Academic Unit, plan a programme of staff meetings throughout the year and provide administrative support and minute-taking.
• Provide administrative support for the SRDS process for clinical teachers arranging meetings, chasing paperwork and recording on SAP as required.
• Ensure that the University staff policies and procedures are implemented effectively including absence reporting.
• Manage data and records keeping in line with GDPR, filing confidential files as required and maintaining electronic documents, records & databases.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place as soon as possible following the closing date.  This will consist of a question and answer interview. We plan to let candidates know if they have progressed to the selection stage 2 weeks after the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Mrs Jennie Young on j.l.young@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.
•  A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.