The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

At the University of Sheffield, we pride ourselves on our world-class reputation for research and education. As a Data & Reporting Officer you will provide vital operational data and reporting support across EFM services, including focussed support for Campus Safety & Security. Working under the guidance of the Business Intelligence Analyst, you will build and maintain management dashboards, assist with data validation and cleaning, and support ad-hoc reporting requests to ensure operational decision-making is backed by clear, accurate data

Main duties and responsibilities

• Dashboard Support & Maintenance: Assist in developing, updating, and maintaining operational dashboards and visualisations using tools such as Power BI, Looker Studio, and basic SQL queries based on defined requirements.

• Data Cleansing & Preparation: Extract, format, and validate data from operational systems to ensure data accuracy and integrity prior to reporting. Provide data management and analytical support for Campus Safety & Security systems, including the ISARR incident management system, ensuring the integrity, governance and reporting of operational and evidential data.

• Ad-Hoc & Scheduled Reporting: Produce regular periodic reporting and respond to data requests from colleagues across EFM in a timely manner, referring more complex queries to the Business Intelligence Analyst as appropriate. Support Campus Safety & Security in the production of incident analysis, operational performance dashboards, statutory reporting and responses to Subject Access Requests (SARs), Freedom of Information (FOI) requests and other information requests, ensuring compliance with legislative requirements.

• System & Documentation Support: Help to develop and maintain data dictionaries, reporting user guides, and procedural documentation to support business continuity across EFM systems.

• Information Quality & Governance: Follow relevant data governance principles and University data protection policies (GDPR) when handling operational and personal data, escalating potential compliance or SAR/FOI queries to line management.

• User Guidance: Provide routine and specialist support, guidance, and troubleshooting to EFM colleagues using reporting dashboards and data entry tools.

Person Specification 

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place 04/12/2026. We plan to let candidates know if they have progressed to the selection stage on the week commencing 23/11/2026. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact t.williamson@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

• Flexible working opportunities, including hybrid working for some roles.

• Generous pension scheme.

• A wide range of discounts and rewards on shopping, eating out and travel.

• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

• Recognition Awards to reward staff who go above and beyond in their role.

• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.

• A range of generous family-friendly policies

  • paid time off for parenting and caring emergencies

  • access to menopause support in the workplace

  • paid time off and support for fertility treatment

  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record 

A basic DBS check will be needed for this role. More details on the checks can be found on the Government website: gov.uk/criminal-record-checks-apply-role (opens in a new window).

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

Closing Date : 22/11/2026 

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.