The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

You will be part of a team that develops, manages and improves the effective organisation of our taught programmes and related student procedures. You will ensure policies and processes across the student journey are clear and straightforward, meet regulatory requirements, are consistently applied and deliver educational excellence.

As a key member of the school’s Education and Student Experience Team, you will work collaboratively with colleagues to coordinate and deliver a student-centred, placement experience. 

The ideal candidate will be a proactive individual, who can work effectively and efficiently to manage a busy, varied workload, whilst maintaining a high degree of accuracy and attention to detail. They will communicate clearly and concisely and will work in collaboration with internal and external stakeholders to ensure professional body requirements are met and to improve the student experience. This will require an ability to analyse and interpret data and to suggest creative approaches to address problems.

Main duties and responsibilities

• Lead the annual cycle of planning, coordination and effective administrative delivery of the placement, assessment, progression and feedback practices in accordance with university guidelines and deadlines.
• Coordinate the planning and delivery of examination boards, including the management of marks, feedback release, assessment and progression boards; logistical arrangements, preparation of data and documentation, and liaising with the relevant External Examiners and School staff.
• Ensure Learning Support Plans, including Exam Support Adjustments (ESAs) are understood and implemented, working with colleagues from across the School, Faculty and University as required.

• Oversee the delivery of student attendance requirements, to ensure the School complies with all statutory requirements whilst supporting students to successfully complete their studies, in line with the University Student Attendance Monitoring policy

• Ensure staff and students receive clear information in relation to assessment and placement allocations, leading on communications as required.
• Work with colleagues to proactively identify students who may be struggling to engage, allowing early identification of issues, and taking action to support reengagement. Advising on student progression through the curriculum, signposting to Central or School Services when required
• Understand the GMC requirements on Professional Behaviours and Fitness to Practice, supporting departmental investigation of cases and writing referrals to the Faculty Fitness to Practise Committee. 
• Lead the provisional registration of new graduates and be the main point of contact, both internally and externally for this area of work, including supporting final year medical students through the UK Foundation Programme application process
• In collaboration with the relevant Trusts and CTT,  ensure rooms students are allocated to all placement and teaching events: determining student groupings; checking and resolving clashes; and working with central  external colleagues (e.g. facilities support services Trusts, GPs, community groups ) to address any issues relating to the use of teaching and placement timetables
• Delegate to, and supervise colleagues in the wider team, as required, in order to ensure effective overall delivery of timetabling, placement and education activities.
• Support the wider team to take forward relevant education, assessment, and curriculum related projects and activities as required to ensure that the School is able to deliver the full remit of its responsibilities in a timely and effective manner
• Undertake analysis, reporting and problem resolution of placement quality and student voice issues that are related to placements.
• Develop, liaise and maintain contact with partners in Faculty, the wider University and with all NHS partners engaged in teaching medical students to ensure service provision, maintaining an awareness of national policies relating to student support in Medical Schools

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place on shortly after the advert closing date. We plan to let candidates know if they have progressed to the selection stage as soon as possible. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact the Staffing Team at clinmed-staffing@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.