The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

You will be part of a team that develops, manages and improves the effective organisation of our examination and assessment activity within the School.  

You will work within clear policies and processes across the student assessment journey in order to meet regulatory requirements and consistently deliver educational excellence.

In addition to this you will also play a key role in supporting the Schools Quality Assurance and curriculum-related processes, ensuring professional body requirements are adhered to at all times. 

We are looking to appoint a supportive, organised and motivated individual who is committed to driving improvements within our programmes. The successful candidate will have experience of maintaining information with a high degree of accuracy and attention to detail and will have previously supported student or programme-related processes. They will also be able to build effective relationships with internal and external stakeholders and work flexibly to support the activities of the team.

Main duties and responsibilities

●    Support the delivery of the Schools examinations, including preparation of materials, student support adjustments, and organisation of School invigilators.
●    Support all aspects of administration of curriculum development, including new/amended programmes, module amendments and suspended/closed programmes.
●    Ensure Learning Support Plans, including Exam Support Adjustments (ESAs) are implemented, working with colleagues from across the School, Faculty and University as required.
●    Support the School in the administration and delivery of the Medical Licensing Assessment (MLA), communicating with Medical School’s Council Assessment Alliance (MSCAA) and General Medical Council (GMC), as required.
●    Update, and maintain assessment policies, calendar and procedures for professional courses.
●    Support and suggest improvements related to assessment and feedback, particularly in response to issues of challenge raised by our students.
●    Support for the Schools examination processes, including but not limited to: examiner training and certification, External Examiner communications, OSCEs, MLA, IQA, standard-setting, question writing and any other duties related to the examination process.
●    Support committees and working groups which may include taking minutes and producing draft agendas for education related committee meetings.
●    Hold the Honorary Contract database; liaise with the staffing officer to ensure all new contract holders are aware of opportunities available to them in medical education and provide support and guidance where needed.
●    Build and engage with local, NHS and University networks to ensure up to date knowledge of internal and external assessment policy and procedures.
●    Support the wider team to take forward relevant education, assessment and curriculum related projects and activities as required, to ensure that the School is able to deliver the full remit of its responsibilities in a timely and effective manner.
●    Work on own initiative, flexibly and largely unsupervised; recognising when to refer matters to senior colleagues.
●    Carry out other duties, commensurate with the grade and remit of the post.

Person Specification 
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria    Essential or desirable    Stage(s) assessed at
Educated to A Level standard (or equivalent experience).     Essential     Application 
Excellent interpersonal and customer service skills with experience
of responding efficiently and effectively to queries.    Essential     Interview / Application
Ability to communicate effectively with staff and students in person and in writing.    Essential     Interview / Application
Ability to deal sensitively with students and staff from a wide variety of cultures.    Essential     Interview / Application
Ability to manage own workload in consultation with colleagues, and meet planned deadlines as well as unscheduled tasks.    Essential     Interview / Application
Ability to work on own initiative, recognising when to refer matters to senior colleagues.    Essential     Interview / Application
Proven IT skills, with experience of working with Microsoft packages, Google packages, email and the internet.    Essential     Interview / Application
Ability to analyse and solve problems with an appreciation of longer term implications.    Essential     Interview / Application
Ability to manage sensitive and confidential information appropriately.    Essential     Interview / Application
Ability to work effectively within a team, developing positive relationships with others and assisting others to achieve objectives.    Essential     Interview / Application
Excellent event organisation skills, with the ability to manage events and meetings targeting internal and external stakeholders.    Essential     Interview / Application
An understanding of the education sector and of the key issues affecting higher education.    Desirable    Application 

Further Information

Grade    Grade 5
Salary    £27,319 - £31,236 per annum (pro-rata), with potential to progress to £33,951 through outstanding contribution
Work arrangement    Full-time
Duration    Open ended 
Line manager    Examinations Officer 
Direct reports    Examinations Officer 
Our website    https://sheffield.ac.uk/smph
For informal enquiries about this job contact Emily Newbould, Examinations Officer on e.packham@sheffield.ac.uk 

Next steps in the recruitment process
It is anticipated that the selection process will take place week commencing 6 October. This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage on the week commencing 29th September. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact e.packham@sheffield.ac.uk 

Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer
●    A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
●    Flexible working opportunities, including hybrid working for some roles.
●    Generous pension scheme.
●    A wide range of discounts and rewards on shopping, eating out and travel.
●    A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
●    Recognition Awards to reward staff who go above and beyond in their role.
●    A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework 
●    A range of generous family-friendly policies
o    paid time off for parenting and caring emergencies
o    support for those going through the menopause
o    paid time off and support for fertility treatment
o    and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record 
A basic DBS check will be needed for this role. More details on the checks can be found on the Government website: gov.uk/criminal-record-checks-apply-role (opens in a new window).

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.