The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

We are seeking a confident and customer focused individual to join the Infrastructure Finance Team with a primary focus on supporting the Procure to Pay process and sales invoicing.

You will provide a high quality, customer focused service. The role will predominantly include preparing backing and raising sales invoices for commercial customers, raising purchase orders, resolving queries, and supporting the Finance Business Partners. You will also support the team by ensuring financial reporting of individual capital projects is accurate and timely, preparing information needed for grant claims and ensuring general systems tasks are kept up to date so information held is reliable and accurate.

The role is customer focused requiring excellent communication skills to deal with a variety of internal and external enquiries. You will be proactive in delivering a high-quality service with a commitment to continuous improvement and responsive to change.  Working across teams you will need to be able to work with people at all levels of the organisation. You will be responsible for preparing regular and ad-hoc financial reports to tight deadlines.

Main duties and responsibilities

• Raise invoices to external customers for service charge areas
• Reconcile service charge accounts and prepare backing to send with invoices
• Process fuel, mail and vehicle hire invoices and recharge costs where appropriate
• Raise and amend purchase orders
• Complete month end accruals process for any orders raised directly onto SAP
• Take responsibility for identified problems in liaison with service users providing timely feedback and support where errors or discrepancies are identified
• Ensure appropriate data management and record retention in accordance with departmental and University requirements

• Preparation of financial reports as required, liaising with departmental staff and other finance or HR teams as appropriate.
• Preparation of journals to ensure accounting requirements are met, expenditure correctly recorded and income released on a monthly basis.
• Assisting with the provision of evidence & relevant information for the completion of grant claims and liaising with external auditors necessary for completing the audit of these.
• Acting as secretary for meetings as required, organising agendas, ensuring papers are submitted and circulated according to deadlines and taking minutes
• Responsible for keeping capital project budgets up to date, releasing and amending and closing project budgets on the system, ensuring appropriate authorities are in place for each change.
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected.

Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place W/C 9 February 2026. This will consist of an interview and questions will be provided in advance. We plan to let candidates know if they have progressed to the selection stage on the week commencing 2 February. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Michelle Potts at m.potts@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Academic Career Pathways and Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.