The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

To ensure that the Mechanical services plant and equipment on the University estate are sound, safe and legally compliant and that policies, procedures and standards for planned maintenance and inspection are understood and implemented effectively.  To assist and support the day to day maintenance activities for a specific area of the University estate, liaising and working with colleagues on estate wide activities.

The Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University's buildings, facilities, and grounds, managing its property and facilities, and procuring new buildings.

The University’s estate contains a wide and varied range of properties which understandably present their own challenges. Some, such as the Arts Tower, are of great architectural importance and must be preserved as part of our national heritage, whilst others such as the award-winning Information Commons and the Students’ Union are modern and sophisticated in their design and servicing.                       

Main duties and responsibilities

·         Responsible for mechanical engineering works within the designated zone and in other disciplines or zones to assist with the effective operation of the Department.

·         Prioritising requests for reactive and planned maintenance from Helpdesk and other sources by visiting and contacting the relevant departments to agree specific works.

·         Ensuring statutory maintenance is managed in a timely manner e.g. pressure systems, boiler servicing and LEV’s, ensuring comprehensive records are maintained.

·         Issuing instructions for maintenance works to be carried out in a timely, cost efficient manner by either University staff or external contractors, ensuring works comply with current legislation, Health & Safety codes of practice and University standard procedures and specifications.

·         Managing a team of University technical staff and contractors, inspecting works to ensure they are carried out to specification, programme and budget.

·         Carrying out maintenance project works, identifying the requirements of departments and preparing a design brief.  Preparing designs for minor works including specification and tender documents according to University and departmental standard procedures and specifications, current legislation and health & safety codes of practice.  Issuing tenders and subsequent orders.  Preparing and maintaining a programme of work.  Supervising works to ensure conformance to specification, programme and budget.  Commissioning completed installations, management of defects.

·         Processing orders, invoices and other documentation, ensuring value for money and that budgetary control, University and departmental procedures are maintained.  Maintaining records on maintenance activities and items subject to statutory legislation and inspection.

·         Liaison with relevant staff to maintain effective communication to facilitate the work of the departments.

·         Assist in the running and development of the University’s maintenance management system, attending training courses for updates on the system.

·         Assist in the running of the Planned Preventative Maintenance systems formulating working instructions for designated areas of work.

·         Maintenance and development of Planned Preventative Maintenance programmes for all mechanical systems including items subject to statutory inspection and certification.

·         Assist in the development, implementation and management of the maintenance contracts and programmes for the BMS, fume cupboards/LEV’s, gas boiler servicing, specialist gas systems, clean rooms, insurance inspections including pressure systems.

·         Be a member of the department on-call manager team as required.

·         Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact admin-engmain@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

     ●       A minimum of 41 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

     ●        Flexible working opportunities, including hybrid working for some roles.

     ●        Generous pension scheme.

     ●        A wide range of discounts and rewards on shopping, eating out and travel.

     ●        A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

     ●        Recognition Awards to reward staff who go above and beyond in their role.

       ●      A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework

     ●        A range of generous family-friendly policies

                     o        paid time off for parenting and caring emergencies

                     o        support for those going through the menopause

                     o        paid time off and support for fertility treatment

                     o        and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.