The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

We are seeking to appoint a non-standard Admissions Officer to support the School’s non-standard admissions activities required for healthcare courses, including the organisation of interview schedules, and attending interview days providing key support.  You will undertake a range of entry criteria processes, ensuring they are undertaken in a timely and satisfactory manner - including DBS, Occupational Health Screening, Immunisations and uniform provision. You will liaise with various stakeholders on a regular basis.  You will also support the wider Student Education / Experience team.

This post requires an assured team player who can manage their time and ensure that the admissions service is responsive and efficient. You will have a flexible, confident and enthusiastic approach to work. Attention to detail and high levels of accuracy, particularly in areas of data processing are essential, as are good IT skills.

Excellent organisation skills are required as the role involves organising and coordinating activities during Multiple Mini Interviews for applicants.

Main duties and responsibilities

• Support the effective delivery of all administrative activities in relation to non-standard admissions activities across a range of school programmes (including apprenticeships as required) and CPD modules.
• Organise interview activities across the School for non-standard recruitment (including MMI’s etc...), attending and providing support on the interview days which includes some weekend working.
• Host external interviewers, prepare documentation and co-ordinate moving students between rooms during MMIs
• Act as a first point of contact for prospective students. Provide information, advice and guidance on all matters related to admissions to programmes.
• Assess UCAS applications using a range of criteria, making recommendations on decisions to be made, as required.
• Organise and facilitate online pre-interview briefings for applicants.
• Liaising with the Patients as Educators Teams to recruit and train Patients as Educators for interview days.
• Work closely with Admission Tutors to ensure applications are processed in a timely manner.
• Analyse non-standard recruitment and admissions data and provide management information reports to Admissions Tutors.
• Co-ordinate the recruitment of external stakeholders for interview days, and ensure each panel also has sufficient internal colleagues to support the interviews.
• Provide reports on the School’s usage of funding from NHSE and other external commissioners for a range of programmes and modules.
• Support a range of entry criteria processes including DBS applications, Student Uniforms, Occupational Health Screening and Immunisations of healthcare students, ensuring accurate records are kept.
• Support the organisation of open days, conferences and other events, attending as required which includes some weekend working.
• Service School committee meetings and any other meetings as required. Request agenda items, prepare and circulate the agenda and papers, prepare and circulate minutes and provide follow up on actions.
• Liaise with the central MARC team on admission processes.
• Provide cover for the School’s reception as required.
• Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team.
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place in mid September 2025. This will consist of an interview and in tray activity. We plan to let candidates know if they have progressed to the selection stage within a week of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Caroline Potts on c.e.potts@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework. A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.