The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Main duties and responsibilities

• Support the Operations Manager and the Executive Assistant to the Head of School  as required with the coordination and administration of School processes related to HR and Finance (including but not limited to resources, contract extensions, eligibility to work checks, monitoring of fixed term contract expiry, casual worker registration, workload planning, booking travel and  goods receipting)

• Act as a point of contact for estates and facilities management issues including the reporting of faults and issues with the building, arranging capital works, ordering furniture 

• Lead on the organisation of School wide events and activities as required involving staff, students and visitors. 

• Maintain school level information and records including webpages and handbooks. 

• Service School committee and staff meetings and diary management to SET members  as required. 

• Provide administrative support to the research ethics process for academic staff as required. 

• Provide support to more senior staff to ensure the School complies to requirements relating to Health and Safety, Information management and security, etc including checking training records and sending reminders, generating reports and dissemination of information.

• Under the direction of the Operations Manager, work to introduce new procedures, and review and enhance existing procedures.

• Carry out travel and accommodation bookings for the School, ensuring that the University financial regulations are adhered to.

• Perform a variety of financial administrative tasks, including creating requisitions where appropriate,goods receipting, and coding purchasing cards.

• Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team.

• Carry out other duties, commensurate with the grade and remit of the post.

Further information

For informal enquiries about this job contact:  Karen Beck, Operations Manager via Karen.beck@sheffield.ac.uk

Person specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and are respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision.

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

• Flexible working opportunities, including hybrid working for some roles.

• Generous pension scheme.

• A wide range of discounts and rewards on shopping, eating out and travel.

• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

• Recognition Awards to reward staff who go above and beyond in their role.

• A commitment to your development access to learning and mentoring schemes; integrated with our Academic Career Pathways and Professional Services Shared Skills Framework.

• A range of generous family-friendly policies

  • paid time off for parenting and caring emergencies

  • support for those going through the menopause

  • paid time off and support for fertility treatment

  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits.

We are a Disability Confident Employer. If you have a disability and meet the essential criteria you will be invited to interview