The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

We are a world top-100 university renowned for excellence, impact and distinctiveness of our research-led learning and teaching.  The Research Excellence Framework (REF) confirmed our place as a world-leading university demonstrating that our research is having a significant positive impact on lives across the globe.

An exciting opportunity has arisen for a Procurement Systems and Data Manager role within the Department of Finance.  The role will sit within our Procurement team and will lead on systems management and integrity of data inputted and extracted on behalf of both Procurement and our internal stakeholders.  Our departmental vision to provide a world class Financial and Commercial Operating Model that supports the achievements of Research, Innovation, Education, and our One University pillars is the focus of this role.  Our Operating Model is underpinned by our values, Diversity and Inclusion; Excellence and Ambition; Collaboration; Transparency; and Responsibility and one of our key aims is to exploit the use of technology to reap the benefits and push us closer to achieving our Vision.

We are looking for an individual with substantial experience and skills in relation to system management, analysis and development. Experience in improving data quality in relation to systems will also be key. You will work with colleagues both within Procurement, the wider Finance department and with system suppliers to drive best practice in systems usage.

The post holder will work with systems that typically include, but are not limited to our SAP ERP system, approved product catalogue, a credit rating agency system, internally written systems utilising both databases and spreadsheets. There will be scope for the post holder to directly contribute to both the development of our existing systems as well as potential new systems to automate our existing processes. 

Data quality is key to our efficient operations, the post holder will drive data quality improvements where they are identified, providing guidelines and guidance where they are required.

Main duties and responsibilities

• Act as the operational owner for all Procurement utilised information and data systems, ensuring they are well maintained and fit for purpose
• Serve as the main point of contact between Procurement and the internal Finance Business Systems team and systems suppliers as appropriate
• Oversee data input quality, data cleansing and general system housekeeping, working with data inputters in improving quality and consistency
• Support the development of accurate and reliable procurement reporting for both the Procurement team and other internal stakeholders
• Leading on regular reviews on the fitness for purpose of existing systems and they ways they are used
• Identify opportunities to improve procurement processes through better use of systems and data
• Provide guidance to end-users in efficient and correct usage in operating the systems

• As a member of staff you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible.

• Any other duties, commensurate with the grade of the post.

Person Specification

You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

Interview details will be shared with successful candidates.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes;
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.