The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

The Staffing and Contracts Officer will provide a high-quality staffing support service to staff and students across the School acting as the first point of contact for enquiries related to a broad range of staffing activities.  Activities will include undertaking all aspects of staff recruitment, processing contract extensions and amendments, and using the University’s MyTeam (SAP) system to record and monitor a range of staff related activities. You will process casual worker and honorary contracts in line with established processes. 

You will work closely with School colleagues and central HR to ensure that activities in the School adhere to University guidelines and best practice, offering advice and referring complex queries where needed. 

You will have excellent IT literacy, including experience of using Microsoft Office. Excellent communication skills both written and verbal are essential, along with excellent customer service skills and have the ability to work flexibly. 

Main duties and responsibilities

• Act as a first point of contact to provide a range of information and advice on staffing processes and policies, escalating complex queries as needed. 

• Lead the process for the recruitment of staff, liaising with HR and job applicants, organising interviews, completing right to work checks, processing requests to appoint and a coordinating payment of interview expense claims.

• Monitor and action fixed-term contracts coming to an end and ensure relevant HR processes are followed where appropriate. Process contract amendments and extensions, liaising with finance and HR as required.

• Process research passport applications, liaising with HR as appropriate. 

• Provide administrative support for the Visiting staff  and honorary contracts process within the School, processing new applications, monitoring honorary contracts due to come to an end, processing extensions where appropriate and keeping accurate records.

• Lead the casual worker process, including registration and processing payments. 

• Ensure that the University staff policies and procedures are implemented effectively including absence reporting.

• Manage data and records keeping in line with GDPR, filing confidential files as required and maintaining electronic documents, records & databases.

• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and are respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place during the week commencing 18th May 2026. This will consist of an interview and a written test. We plan to let candidates know if they have progressed to the selection stage on the week commencing 7th May. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Rebecca Fieldsend (r.fieldsend@sheffield.ac.uk). 

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

• Flexible working opportunities, including hybrid working for some roles.

• Generous pension scheme.

• A wide range of discounts and rewards on shopping, eating out and travel.

• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).

• Recognition Awards to reward staff who go above and beyond in their role.

• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework

• A range of generous family-friendly policies

  • paid time off for parenting and caring emergencies

  • access to menopause support in the workplace

  • paid time off and support for fertility treatment

  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.