The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

The Student Registry is seeking 2 temporary Support Assistants to work with the Student Records Team and undertake a variety of administrative tasks in advance of the 2025/26 academic year.

Located in the Students' Union Building, at the heart of the main University Campus, the Student Registry is responsible for critical student administration processes which enable students to begin, progress with, and complete their studies at the University.

Our areas of responsibility include the delivery and development of core institutional processes; student registration, changes to student records, fees and funding, formal examinations, results and awards processing, transcript issuing, engagement and attendance monitoring, and student formal procedures. It is responsible for delivering high quality services to students across the aforementioned areas and for working with colleagues in faculties and academic departments to ensure consistency of practice across the institution.

Main duties and responsibilities

• Daily logging the receipt of change of status forms on the Faculty Trackers and monitoring the progress of the forms.
• Assisting with the processing of standard change of status forms (e.g. withdrawals, change of programme, leave of absence).
• Assisting with other activities associated with the change of status process, e.g. reporting to the Student Loans Company, sending standard confirmation emails to students when the change of status form has been processed, e-filing.
• Responding to enquiries from staff and students.
• Working collaboratively with colleagues across the Student Registry Service to respond effectively and comprehensively to enquiries from students and staff.
• Supporting core administrative processes using excellent IT and organisational skills to ensure work is completed accurately and efficiently.
• Maintain and update student records using University IT systems and databases.
• Attend relevant departmental meetings.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Essential criteria

• The ability to work as part of a team, and also independently [assessed at: application, interview]
• Previous experience of data inputting and processing [assessed at: application, interview]
• An awareness of the importance of the General Data Protection Regulation and handling confidential information [assessed at: application, interview]
• Proven IT skills, with experience of working with databases, email and the internet, and the ability to learn how to use new software [assessed at: application, interview]
• The ability to learn and retain important information and guidance [assessed at: application]
• The ability to maintain an excellent level of accuracy when processing data and have an eye for detail more generally [assessed at: application, interview]
• Excellent interpersonal skills and the ability to communicate confidently with people from a variety of backgrounds [assessed at: interview]
• Ability to work effectively and flexibly in a team environment, but also able to work independently, in accordance with departmental objectives and team deadlines [assessed at: application, interview]
• Strong organisational skills, with the ability to work well under pressure and to tight deadlines whilst maintaining attention to detail [assessed at: interview]

Desirable criteria

• Knowledge and experience of the use of electronic student records systems (particularly within Higher Education) [assessed at: interview]

Further Information

Grade: 3.3

Salary: £23,414 (pro-rata)

Work arrangement: Full-time
Duration: 11.08.2025 - 31.10.2025

Line manager: Student Records Assistant
Direct reports: N/A

Our website: www.sheffield.ac.uk/saas

For informal enquiries about these jobs contact Michael Hammond: m.c.hammond@sheffield.ac.uk  
 

Next steps in the recruitment process

It is anticipated that the selection process will take place week commencing 14th July 2025 . This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage on the week commencing 7th July 2025. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact: saas-business-support@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).
 

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.